Business · May 14, 2021

How to Choose the Right Invoice Generation Software

How to Choose the Right Invoice Generation Software (1)

Whether you run a small or a large business, invoice generation is an inevitable task. An invoice is a document that contains the details of the products sold or services provided to the customer. Traditionally, the invoices were prepared manually by entering the details related to business service or product which caused errors wasting time and money. However, with the advancement in technology, you can now make use of invoicing generation software to help you easily prepare invoices leaving no room for errors as well as speed up the process.

All the essential details like the seller and buyer name, address, contact details, invoice number, and other required information are automatically updated with a click of a button. In addition to easily creating invoices, the invoice generation software sends and tracks invoices as well, so your payment is not delayed. And the best part, you can access the invoices or bills on mobile devices.

However, choosing the right invoice generation software for your needs is not an easy task. There are various software providers in the market claiming to offer the best software at low prices. Before you begin the comparison on invoicing software, consider what you want in an invoice generation software.

Know your Needs

The first thing in choosing the right invoice generating software is to know your needs. Answer these questions. Do you need something simple to track your time and send out invoices? Do you need billing software that integrates with your accounting software or another system already in use like the scheduling system?

Also, there are billing solutions that are hosted in the cloud and others are on desktop computers. To evaluate your needs further, think about how many people need access to billing information as well as how the software will be used.


Some software out there can handle all your accounting needs, including invoicing and monitoring your cash flow. If you choose software that is just for invoicing, it should integrate with whatever accounting software you already use. If not, then you might run the risk of making costly errors as you transfer information from one program to the other and lose time that could be spent on the core business activities like creating new sales strategies or other activities to grow your business.

Look at the Features

Having more features does not automatically mean better-invoicing software, particularly if you end up paying for features you never use. However, you do not want to sacrifice the functions you need by purchasing low-cost software. Look for software that includes the following features:

  • Customizable templates for professional branding
  • Offers an easy way to follow up for unpaid invoices
  • Save the clients’ profiles automatically saving your time and reducing errors
  • Helps to store and send receipts for expenses that a client must reimburse
  • Offers connectivity to multiple payment gateways
  • Helps you generate invoices online

Have a Budget 

Cost is always a concern for business owners, especially those just starting. Luckily, there is invoice generation software available in multiple price ranges as per your budget and needs. Many paid software offers a free trial, permitting you to test it before committing to a monthly or yearly plan.

For many, the structure of your business will affect the cost. Some providers charge a flat fee for use, while others charge by the number of invoices you send per month. Check your billing history to establish which invoice generation software is the best fit for your budget.

Easy to Use

As a business owner, you want technology that streamlines your tasks, not make them more complicated. You do not want to search for your client list every time you open the invoice generation software or spend endless time uploading receipts to send an invoice for reimbursement. Check the software that is easy to use on both browser and mobile device and ask for a demo as well free trial to see it for yourself. If you can easily navigate through it, then it is what you should choose.

These are a few tips to help you choose the right invoice generation software. When comparing invoice software, look at the features, ease of use, how it integrates with other software, and cost. Get in touch with Engear today for a free demo and trial of the invoice generation software. The software offered is easy to use, integrates with your existing software, customizable, and affordable.